Privacy Statement
Copyright notice and disclaimer
Alternautas maintains this website to provide information on its publications, events and activities. Reproduction is authorised, provided that the source is acknowledged. All the published work is licensed under a Creative Commons BY-NC-SA 4.0 International License. However, we are not liable for the subsequent use of the information. Although the content of this website has been compiled with care, Alternautas cannot guarantee that the published information is accurate or complete.
Alternautas accepts no liability whatsoever for any damage, of whatever kind, arising in any way from the use of this website, including acts, omissions and/or decisions based on the aforementioned information, as well as the temporary or permanent impossibility of using the site. The information on these web pages may contain technical or typographical errors. This information may be amended or expanded at any time without prior notice.
Alternautas shall not be responsible in any way whatsoever for any other web page which refers to the Alternautas website, nor for any other web page to which Alternautas refers. The content of this website is checked as fully as possible to ensure that it is accurate and up to date.
In the event that errors or inaccuracies are nevertheless published, we cannot be held responsible. Visitors reading the information provided on our website can only use such information at their own risk and under their own responsibility. Images are taken under a common content license unless otherwise stated.
Should you wish to reproduce Alternautas content, please contact info@alternautas.net
Privacy Policy
Last updated on 22 May 2018
Your privacy is important to us. In this policy we set out how Alternautas collects, uses, processes and protects the data that you provide to us. We encourage you to read the policy carefully to understand our practices regarding your personal data. We will update our privacy policy from time to time. The latest version of our privacy policy can always be found on this page. As of 25 May 2018, we will keep track of the changes we make. These can be found in section 14 of our privacy policy. If you have any questions or comments regarding our privacy policy, please contact info@alternautas.net
In this policy
1. Who are we?
2. Which data protection regulations do we comply with?
3. Who deals with our data and privacy matters?
4. What data do we collect, and why? Where do we store it, and for how long? And who has access?
5. Where do we store and how do we secure your personal data?
6. Will we share your information with anyone?
7. Can you check if we hold any information on you?
8. Can you access the information we hold on you?
9. Can we change or update your information?
10. Can we remove your data from our systems?
11. Can you object to us processing your data?
12. What can you do in case your privacy rights are violated?
13. What are data breaches, and how do we deal with them?
14. Updates to our privacy policy
15. What about links to and from our site?
16. Can you contact us for more information about this privacy policy?
1. Who are we?
Alternautas is a registered association at Asociaciones de Andalucia.
2. Which data protection regulations do we comply with?
Our privacy policy is in accordance with the EU General Data Protection Regulation (GDPR), which applies to all EU member states as of 25 May 2018. The GDPR aims to better protect the personal data of all EU citizens and therefore affects all EU organisations and non-EU organisations doing business in EU countries. Regardless of whether you are an EU or a non-EU citizen: we will treat your personal data in the same, confidential manner.
3. Who deals with our data and privacy matters?
Some organisations and companies are required to appoint a Data Protection Officer. We are not. Instead, we put together a special team dealing with privacy issues. You can reach the team at info@alternautas.net. Our main contact person is Emilie Dupuits. She can be reached by telephone at +33 623340513.
4. What data do we collect, and why? Where do we store it, and for how long? And who has access?
We may collect and process the following data about you:
A. Information that you provide by filling in forms on our website (www.alternautas.net)
When you subscribe to our newsletter, we ask you for your email address, which we will use to contact you via our newsletter. After you have subscribed, you will receive an email asking you to confirm your subscription. We will store your personal data in our external email database, which is only accessible by our communication team. Your data will be saved for a maximum period of twenty years; after that, your data will be permanently deleted from our system. We lawfully process this information on the basis of consent and performance of contract; meaning you have given us permission to process this data and you have requested a service that we deliver to you.
When you leave a comment on one of our blogs or papers, we ask you for your name and email address. Your name will be publicly visible after you comment, but your email address will not be published. We will use your email address to notify you of follow-up comments, should you wish to receive those. When follow-up from our staff is required, we may contact you via email directly.
When you send us a contribution via our website, we ask you for the following personal information: name; email address; short biography. We will store this information in a confidential section of our cloud storage, which is only accessible by our communication team. They may forward your information to other Alternautas colleagues if necessary. We will store your information for one year.
B. If you apply for any of our vacancies, we will store your personal details and CV
If you apply for a position at Alternautas, we ask you for the following personal information: name; email address; phone number; and CV. You may also choose to submit additional information, such as a photo or examples of your work. We will store this information in a confidential section of our cloud storage, which is only accessible by our communication team. After the vacancy has closed, we will keep your information in our system for one year. After one year, your data will be permanently deleted from our system. If you wish that we do not keep your details after the vacancy deadline has passed, you may indicate this in your application. We lawfully process this information on the basis of consent (by agreeing to submit your application) and steps needed for potentially entering into a contract with Alternautas, at your request.
C. If you contact us, we may keep a record of that correspondence
If you contact Alternautas or our staff members via email or phone, we may keep a record of your correspondence in our mail inbox and we may collect your name, phone number, organisation name and email address to ensure we can follow up on your request. We will keep a record of your correspondence in our email inbox for as long as that particular email account exists. Our staff may need to keep records of past correspondence for effective communication. We lawfully process this information on the basis of consent (you have contacted us), the performance of contract (we may have to respond to a request made by you) and legitimate interests pursued by Alternautas.
D. During events, we may take notes for internal purposes
If you speak during events we organise or attend; or if you interact with our staff members during these events, we may take notes that include your name, organisation name and discussion points or feedback for internal reporting purposes. We make notes to report back on the meetings we organise or attend, to gather feedback on or interest in our work, or to capture suggestions for improvement. It helps us analyse policy discussions, which are essential for our work; what we do well and what we can do better. That information may be stored in our internal reporting system, which can be accessed by Alternautas staff only. Under no circumstances will we share this information with our funders or other parties, not even in anonymised or pseudonymised format. The data we store in our reporting system will be saved for a maximum period of twenty years. We lawfully process that information on the basis of legitimate interests pursued by Alternautas.
E. We may store your business contact details in our contact database, provided you give explicit permission for that
If you have been in touch with or provided your business card to our staff members, we may contact you via email to ask for your permission to store your business contact details in our contact database. Those details may include your name, phone number, email address and organisation. Our contact database helps us store all business-related contact details of people in our network in one place. It is basically like a phonebook, which can be consulted by our staff members if they need the contact details of a specific member of our network. We also use the database to send invitations for events or specific publications to targeted groups. That database is accessible to all Alternautas staff members. The data we store in our contact database will be saved for a maximum period of twenty years; after that, your data will be permanently deleted from our system. We lawfully process this information on the basis of consent; meaning we only include your details in our database if you give us permission for that.
F. We may store messages or interactions addressed to us from your social media accounts
If you follow us on social media (Facebook and Twitter), we may collect statistical information about your age, country, language, gender or any other publicly available information from your profile. That data collection does not identify any individual. This information helps us broadly identify our audience and deliver a better and more personalised service. This information is stored on our social media accounts, which are only accessible to our communication team. We may extract reports that we will store on our internal cloud storage, accessible by all Alternautas staff, for a maximum period of five years. We lawfully process this information on the basis of consent (by agreeing to Facebook and Twitter policies and by choosing to follow our accounts) and on the basis of legitimate interests pursued by Alternautas.
5. How do we secure your personal data?
In section 4 of our privacy policy, we outline the places where we store your data and who has access. In all those cases, we take great care in holding your information securely. Our contact database is stored on-premise where business security measures, on-site and off-site encrypted backups and internal guidelines for staff are in place to protect your data. Other data that we collect from you may be transferred to and stored in external systems, some of which are outside the European Economic Area (EEA). Examples are our email database, our social media platforms, our website content management system and our shared cloud storage. These are all GDPR-compliant. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps necessary to ensure that your data is treated securely and in accordance with this privacy policy. Please note that the transmission of information via the internet is never completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the sites where we host your data – so any transmission is at your own risk. Once we have received your information, strict procedures and security features are in place to prevent unauthorised access.
6. Will you share my information with other parties?
In principle not. We do not share your personal information with our partners, funders or third parties – unless we have your explicit permission or disclosure is required by law.
7. Can you check if we hold any information on you?
Yes, you can. If you want to know whether we hold any information on you, please email us at info@alternautas.net.
8. Can you get a copy of the information we hold on you?
Yes, you can. You can request access to the information we hold on you by emailing info@alternautas.net. We will then submit a full copy of your details to the email address you provide to us within 30 days after your request. You may also ask us to send a copy of those details to another party. In both cases, no fees will be charged to you. If you are subscribed to our newsletter, you can view your subscription details by clicking the link at the bottom of any of the newsletter issues you have received from us.
9. Can we change or update your information?
Yes, of course. If any information we hold on you is incomplete or incorrect, please inform us by contacting info@alternautas.net.
10. Can we remove your data from our systems?
Yes, you have the right to be removed from our data systems – unless we are required by law to keep some of your data. For example: we may be legally obliged to keep personal data relating to tax matters. If you want to be removed from our systems, please contact us at info@alternautas.net. We will answer your request for removal within 30 days after you have contacted us. Please note that we will take utmost care of deleting your details everywhere, but that we may need to keep some of your data in (parts of) our systems if we are legally obliged to or if other legal grounds apply, such as legitimate interests.
11. Can you object to us processing your data?
Yes, you can. If you feel our grounds for processing your data are not legitimate, you have the right to object. You can contact us at info@alternautas.net.
12. What can you do in case your privacy rights are violated?
If you feel we do not respect your privacy rights, please contact us at info@alternautas.net. If we haven’t adequately addressed your request to respect your privacy rights, or if you become aware that there is a data breach (see section 13) on our end, you may notify the data protection authority in your country. In case of a data breach, we would of course be happy if you would notify us too, by contacting info@alternautas.net.
13. What are data breaches, and how do we deal with them?
A data breach is an incident where the confidentiality, integrity or availability of personal data has or may have been compromised. For example: a device that contains personal data is lost or stolen; an unauthorised party has access to the personal data we store; or personal data we store is shared or made public without explicit permission. If we encounter a data breach on our end that poses a risk to the personal data we store, we must notify the Data Protection Authority within 72 hours of becoming aware of the data breach. In case the data breach poses a serious threat to the safety of your personal data, we will notify you too – provided the contact details we hold on you are correct and up-to-date.
14. Can you see the updates of our privacy policy?
Yes, you can. Any changes we may make to our privacy policy after 25 May 2018 will be posted here. Unless we make fundamental changes, we reserve the right to change our privacy policy without prior notice.
15. What about links to and from our site?
On our website (www.alternautas.net) you may find links to other websites, or you may have been referred to our website via another website. Please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. We recommend you check the privacy policies of these websites before you submit any personal data to those websites.
16. Can I contact you for more information about this privacy policy?
Of course. If you have any questions or comments regarding our privacy policy, please contact info@alternautas.net or call us at +33623340513.
